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Terms of Service

Effective Date: May 13, 2026

These Terms of Service (“Terms”) govern your access to and use of Expentro (the “Service”), operated by SystemForge Enterprise LLC(“Company,” “we,” “us,” or “our”). By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

1. The Service

Expentro is a web application that lets you upload receipts, uses artificial intelligence (Google Gemini) to extract data from those receipts, and generates expense reports in PDF and Excel formats. Features, pricing, and storage limits are described on our website and in your account dashboard, and may change from time to time.

2. Account Registration

To use the Service you must create an account using a valid email address and password (or via a supported single sign-on provider). You must be at least 18 years old and able to enter into a binding contract. You are responsible for keeping your credentials confidential and for all activity under your account. Notify us immediately at support@expentro.com if you suspect unauthorized access.

3. Free Trial and Subscriptions

New accounts start with a 7-day free trial that grants Pro-tier access without requiring a payment method. After the trial, access to certain features requires a paid subscription.

Subscriptions are billed in advance on a recurring basis (monthly or annual, depending on the plan you select) through Stripe, our payment processor. By subscribing, you authorize us to charge your payment method for the current billing period and each renewal period until you cancel. Plan prices, the Pro/Premium feature split, and any add-ons (such as the Hotel Receipt Processor) are described on the Billing page.

You may cancel your subscription at any time from the Billing page. Cancellation stops future billing; you retain access until the end of the current billing period. Our refund policy is available at /refund.

4. Acceptable Use

You agree not to:

  • Upload receipts or other content you do not have the right to use, or that violate any law or third-party right;
  • Use the Service to process information unrelated to legitimate business expense reporting (for example, mass-uploading random images, attempting to abuse the AI extraction, or running automated load tests);
  • Attempt to reverse-engineer, scrape, or interfere with the Service or its infrastructure;
  • Resell, sublicense, or provide the Service to third parties as a service of your own;
  • Use the Service to send spam, transmit malware, or engage in any illegal or harassing activity.

We may suspend or terminate accounts that violate these rules at our discretion, with or without notice.

5. Your Content

You retain all rights to receipts, expense data, reports, company logos, and other content you upload (“Your Content”). You grant us a limited license to host, process, transmit, and display Your Content solely to operate and improve the Service for you (including by passing receipts to Google Gemini for AI extraction). This license terminates when you delete Your Content or close your account, except to the extent we are required to retain copies for legal or accounting purposes.

6. Our Intellectual Property

The Service, including its software, design, logos, and the Expentro name, is owned by Company and protected by intellectual-property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Service in accordance with these Terms. We reserve all rights not expressly granted.

7. Privacy

Our handling of personal information is described in our Privacy Policy, which is incorporated into these Terms by reference.

8. Third-Party Services

The Service relies on third-party providers including Google Firebase (authentication, database, storage), Google Gemini (AI receipt analysis), Stripe (payments), Resend (transactional email), Upstash (rate limiting), and Vercel (hosting and analytics). Your use of the Service is also subject to those providers’ terms where applicable. We are not responsible for the acts or omissions of third parties.

9. Disclaimers

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. AI-EXTRACTED DATA MAY CONTAIN ERRORS; YOU ARE RESPONSIBLE FOR REVIEWING REPORTS BEFORE SUBMITTING THEM FOR REIMBURSEMENT, TAX, OR ANY OTHER PURPOSE.

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, COMPANY AND ITS OFFICERS, EMPLOYEES, AND AGENTS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, OR LOST DATA, ARISING FROM OR RELATED TO YOUR USE OF THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING UNDER THESE TERMS WILL NOT EXCEED THE GREATER OF (a) THE AMOUNT YOU PAID US IN THE TWELVE MONTHS PRECEDING THE CLAIM, OR (b) ONE HUNDRED U.S. DOLLARS ($100).

11. Indemnification

You agree to indemnify and hold Company harmless from any claim, damage, loss, or expense (including reasonable attorneys’ fees) arising from your breach of these Terms, your misuse of the Service, or Your Content.

12. Termination

You may stop using the Service and delete your account at any time. We may suspend or terminate your account if you violate these Terms, if required by law, or for any other reason at our discretion. Sections that by their nature should survive termination will survive (including Sections 5, 6, 9, 10, 11, and 13).

13. Governing Law and Disputes

These Terms are governed by the laws of the State of South Carolina, United States, without regard to its conflict of laws principles. Any dispute arising under these Terms will be brought exclusively in the state or federal courts located in South Carolina, and you consent to personal jurisdiction in those courts.

14. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will provide notice by email or through the Service before the changes take effect. Your continued use of the Service after the effective date constitutes acceptance of the updated Terms.

15. Contact

Questions about these Terms? Email support@expentro.com or write to:

SystemForge Enterprise LLC
[YOUR BUSINESS ADDRESS — TBD]
South Carolina, United States